Bylaws & Elections

The annual elections for the Graduate College Executive Committee, Awards Committee, and Access Awards Committee are held on-line. Each academic year, approximately one-half of the seats on the Executive, Awards, and Access Awards Committees are filled with new members.  Executive Committee members serve a two-year term, Awards Committee members serve a three-year term, and Access Awards Committee members serve a two-year term. Four members of the Executive Committee are to be elected each year and the remainder appointed by the Dean. Some members of the Awards Committees are elected (two- or three-year terms) and additional members are appointed by the Dean (one-year terms).  The Dean of the Graduate College solicits nominations and a sample ballot is usually presented at the Graduate Faculty Annual Meeting.

The 2025 Spring Faculty Meeting was held in person in Student Services Building conference rooms (with a Zoom link also available) on Thursday, April 17, 2025.  The ballot was distributed via email prior to the meeting, with a ratification vote at the meeting via in person and Zoom poll, and the election was conducted online through Qualtrics.

See Graduate College Bylaws for additional information.

Voter Eligibility

Members of the Graduate Faculty with full membership are eligible to vote.  Other members who are allowed to serve on student committees but do not currently hold full membership are not eligible to vote in these elections. (NOTE:  Full members who retire continue to hold full membership, with voting rights, for three years after retirement, renewable for three year terms by the Executive Officer of the faculty’s unit.)

A complete list of Graduate Faculty who are eligible to vote in this election will be linked below in the coming weeks.

Voting Dates and Times

The election was held in the two weeks following the Spring 2025 Graduate Faculty meeting, on April 17, 2025.

Voting Procedures

• ACCC recommends using Qualtrics Surveys.
• In the email from Qualtrics that you received there is a link to the survey that is individualized for each eligible voter.
• The survey was created so that voters can only participate once. Once you submit your vote it cannot be amended.
• Voters should vote for candidates in every division, not only the division in which you reside.
• Please read each item on the ballot carefully. Some items require only one vote while others may allow for more.
• It is permissible to not vote for any individual question, or, if multiple responses are allowed, to vote for less than the maximum.

Privacy and Security

The Qualtrics survey has been built to ensure that voters will be allowed to vote only once. Only Graduate Faculty granted full membership from the Graduate College will be allowed to vote – see the “Voter Eligibility” section above for a link to the current list. The survey has been built as an anonymous survey so that voting is completely confidential and no member of the Graduate College will be able to access any individual voting choices.  Votes for candidates are not linked to the voter, however, the survey does provide the option to allow reminders to be sent to individuals who have not completed the survey.

Supplemental Information: